The EIV System

HUD developed the EIV (Enterprise Income Verification) system as a tool to meet the objective of assuring that the “right benefits go to the right persons.” The EIV system is a federal database that provides quick, easy access to resident income information. The intent of the EIV system is to streamline and simplify the income verification process at the time of recertification, by providing an independent source that systematically and uniformly maintains income information.

Deadline to Implement EIV

On December 29, 2009 HUD published the Refinement of Income and Rent Determination Requirements in Public and Assisted Housing Programs Final Rule (http://edocket.access.gpo.gov/2009/pdf/E9-30720.pdf). The Final Rule, effective January 31, 2010, includes the mandatory use of the EIV system.

Accessing EIV

To obtain access to HUD’s EIV system, visit https://www.hud.gov/program_offices/housing/mfh/rhiip/eiv/eivapps and follow the required steps for sign-up. Questions regarding accessing EIV can be submitted to HUD’s Multifamily Help Desk at 1-800-767-7588 or mf_eiv@hud.gov.

Maintaining EIV Access Documentation

Upon obtaining EIV access, the following documents must be retained and made available:

• Written authorization from the owner to access EIV data for the property
• List of EIV Coordinator(s) and EIV User(s) who currently have access to the EIV system
• HUD approved EIV Coordinator Access Authorization Form(s) (CAAFs) for each EIV Coordinator assigned to the property (original and current)
• EIV Coordinator approved EIV User Access Authorization Form(s) (UAAFs) for each employee assigned access to EIV data for the property (original and current)
• Signed Rules of Behavior document for each person who does not have access to the EIV system, but will be reviewing EIV data for authorized purposes
• “Certificate of Completion” of the online CyberAwareness Challenge Federal Version training program.  For more information, see the heading below titled “EIV Security Awareness Training.”

EIV Policies/Procedures

The Owner/Agent is required to develop policies and procedures regarding the use of EIV data.

EIV Training Webcasts